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Registration Process of a Community Based Organization (CBO) In KENYA

Community Based Organization (CBO) in Kenya.

A community based organization (CBO) is a registered non-governmental, non-profit and non-political organization.

Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure. Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated. Others are much smaller and informal, are registered by the Department of Gender and Social Development.

For a community-based organization (CBO) to be registered in Kenya through the Department of Gender and Social Services, a registration form must be duly filled and signed by; the chief of the location where the CBO operates or the Assistant chief of the sub location where the CBO operates, The department of Gender and Social Services and Division social development committee.

The requirements for registration of a Community based organization (CBO) are as follows:

  1. Minutes of the meeting seeking registration and showing elected officials.
  2. List of members duly signed with name, position, id number and signatures.
  4. Amalgamation-memorandum of understanding where applicable.
  5. Registration fee.

Once registered the community based organization shall be required to submit half year progress report to the registering authority and also allow accessibility of its records.

Briantony International Consultancy offers registration services for CBOs. You will be required to fill the registration form and provide the necessary documents. We will complete the registration process for you at an affordable price. We can also incorporate the Community-Based Organization (CBO) for the larger and more formal CBOs. Once registered the community-based organization qualify to become a member of Community-based organizations.

community based organization



  1. July 21, 2016 at 11:00 am

    how much is needed for registration process

    • July 25, 2016 at 11:49 pm

      Thanks for your enquiry,
      The following are the requirements for registration of a CBO.
      1. Fill the CBO registration form and have it signed by; the chief of the location where the CBO will be operating from or the assistant chief, the department of gender and social services and the Division social development committee.
      2. Provide Minutes of the meeting seeking registration and showing elected officials.
      3. Provide the CBOs BY-LAWS/RULES.
      4. Amalgamation-Memorandum of Understanding where applicable.
      5. The form and the requirements are submitted to the District gender and social development committee.
      6. Once registered the certificate shall be renewed annually.
      7. Once the group is registered it shall be required to submit half year progress report to the registering authority.
      8. The CBO must allow accessibility of its records to the registering authority on demand.
      9. The CBO shall pay approved registration fee.

      We charge a reasonable fee of Kshs 20000 for the whole process including preparation of the constitution.
      Please let me know when we can start the process
      Kind regards

    • August 30, 2016 at 9:20 am

      I replied. When are you starting the registration process

  2. Maya Ndubai-Reply
    August 17, 2016 at 8:25 am

    Dear Anthony,

    we are a group of about a thousand women from TIgania west having been engaged into various agricultural activities and now we would like to merge the 15 groups into a CBO whereby our primarily activity will be to empower financially our members through loans that are subsidized! Could you kindly guide us through the process I would appreciate it very much!

    In case you need any clarification please contact me 0717700528

    Many thanks,


  3. Jay Anthony-Reply
    March 16, 2018 at 2:50 pm

    Hello Anthony.
    CBOs have to do tax returns. Do you know the tax period for CBOs and the tax reporting date. Thank you.

  4. Fredrick Loibash Lokale-Reply
    April 14, 2018 at 7:03 am

    plz,we have a group of above 50 members we would like to register our old group which is more than 3yrs of existence but we have never registered. (will the amount be the same as 20k bearing in mind we want a small CBO or will you provide the constitution of a self-help group)?
    kindly inbox me via 0717203050(from Laikipia county)

  5. Anthony-Reply
    April 16, 2018 at 2:08 am

    I need to register a Youths training centre, School fees partially sponsored, it is a mtaa thing, CBO can work?


  6. Joel B Tukana-Reply
    April 18, 2018 at 1:45 pm

    I wish to enquire on how I could start a CBO

  7. Yussuf-Reply
    April 25, 2018 at 9:11 pm

    Can I get contracted with my CBO.

  8. Anonymous-Reply
    May 5, 2018 at 1:13 pm

    How much is the registration fee?

  9. Rosemary Kina-Reply
    May 5, 2018 at 1:14 pm

    How much is the registration fee?

  10. Dinesh Berala-Reply
    May 13, 2018 at 11:39 am

    I would like to start an non profit society for Automobile Engineers in kenya. To conduct professional development programmes and seminars for Automobile and Mechanical engineering students. Kindly let me know the procedure and cost involved in the same.
    My Number is 0714171884.

  11. Stephen-Reply
    May 22, 2018 at 1:20 pm

    I would like to register a cbo how can i contact you for registration,email me the details at aonengatia@gmail.com

  12. emily-Reply
    May 30, 2018 at 8:18 am

    I have done everything else the minutes, by-laws, names of the members and all the required things. How much will you charge for registering for me?

  13. Akoko Wilson-Reply
    June 7, 2018 at 3:47 am

    Are CBOs registered under the department of Gender and Social Services required to have a KRA pin? If yes, should they pay taxes?

  14. is the the 20k negotiable?-Reply
    June 22, 2018 at 6:40 am

    is the 20k negotiate?

  15. Zena-Reply
    June 27, 2018 at 9:58 am

    I wish to understand if there is a specific registration process for social enterprises. I want to register an outfit that will engage in social change but is not a non-profit making. Something like a hybrid of a non-profit and profit making institution. I have been reading on social enterprise and this fits the bill but I cannot get information on how to register for such.

  16. Lekerimui Josephat-Reply
    July 30, 2018 at 10:19 am

    I would like to register a CBO, how can I get assistance?

  17. Moses-Reply
    August 3, 2018 at 6:52 am

    Hi Antony,

    Is there a format that is required for sending the report.

    Could you kindly share the form required to file the report once you have registered.


  18. Shiro-Reply
    August 9, 2018 at 1:42 pm

    Can a CBO convert to an NGO? If yes, what are the requirements?

  19. Gera-Reply
    August 20, 2018 at 5:09 pm

    Hi, thanks for the clear information. How do you categorize small CBOs from big ones, is there any standard? Is the registration process the same? Which office has the mandate for bigger one? We are far from the center, Nairobi, do you give consultancy service and help us registered? How much is the cost?

  20. Ambrose Ajiko-Reply
    April 2, 2019 at 10:16 am

    Will like to start a cbo of 30 women who had already started as women self help group can you please give direction

    • April 4, 2019 at 8:28 am

      Kindly email me at info@companysecretariesafrica.com
      Following are the requirements for registration of a CBO:

      1. Memorandum of Understanding – MoU.
      2. Minutes of the meeting seeking registration and showing elected
      3. Formulation of CBOs BY-LAWS/RULES
      4. Ultimately, the form and the requirements are submitted to the
      County Gender and social development committee by yourself
      5. Once registered the certificate shall be renewed annually.
      6. The CBO shall pay the approved government registration fees.

      We charge Kshs. 15,000/- for facilitation and preparation of the
      entire Documentation process including preparation of the constitution and the necessary forms.

      Below are the payment options:

      BANKS NAME: Equity Bank
      BRANCH : Ridgeways
      ACCOUNT NAME: Briantony International Consultants
      ACCOUNT NO: 1340262476865
      MPESA PAYBILL :247247

      Best regards
      — Anthony .N. Mwangi
      BrianTony International Consultants
      Address: P.O BOX 2648-00621 NAIROBI

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